Division of Continuing & Distance Education, Summer School Off-Campus & Distance Learning

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Proctor Verification

Proctors must meet several requirements:
  • Relatives and friends are not suitable proctors.
  • If the exams for the course are online using RESPONDUS, the proctor will need to have access to a computer at the exam location OR the student will need permission from the instructor to use his or her own computer, provided the software is downloaded.
  • Proctors must be able to continuously monitor students during the exam.
  • The supporting documentation in the table below must be submitted before your proctor can be approved. You should request this documentation in advance from your proctor before you begin the new proctor nomination process.
  • Examinations will only be sent to the proctor's approved business email address. If your proctor's business email address is a Yahoo, Gmail, Hotmail, or other similar free email address, you will need to provide documentation that this is the proctor's business email address in the verification letter.
Acceptable Person to Serve as a Proctor
Supporting Documentation Needed
A member of the teaching faculty or an educational administrator at any regionally accredited higher education institutionA web address for the institution's staff directory where the proctor's name/position appears
A state-certified elementary or high school teacher, or school librarian

Please note: A currently employed teacher may not request a fellow teacher as proctor; however, a superintendent or principal from the same school district is acceptable

A letter on official letterhead from the proctor's principal, superintendent, or human resources department verifying his or her position.
Any educational administrator who holds a position similar to high school superintendent, supervising principal, principal, or Intermediate Unit administrator (whose name appears in the institution's directory or catalog)A web address for the institution's staff directory where the proctor's name/position appears
A currently employed public librarian or other qualified library staff member

Please note: It is recognized that the main proctor at public libraries or professional/college testing centers may delegate the proctoring to other qualified staff within the center. The main proctor will still assume responsibility that all standards are met.

A letter written by the proctor's supervisor or human resources department on official letterhead of the library system in which the proctor is employed. The letter must include verification of the proctor's employment and job title.
A person who is an active member of the clergyA letter on official letterhead verifying the proctor's position/ordination and his or her business email and mailing address. Verification of ordination or the organization's business license must be included.
For personnel of the armed forces: any commissioned or non-commissioned officer of higher rank than the student; an education services officer or testing personnel at a Military Education Center; a base clergy member; a base or unit level commander; a base librarian; or service approved authorized representativeA letter on official letterhead from the proctor's unit or command verifying the proctor's position and rank and confirming that the proctor holds a higher position than the student. For proctors outside the student's military chain of command, submit a letter from the proctor's supervisor verifying their position and rank. Deployed military students can provide a verification letter of the proctor's position and rank from their deployed unit or command. Proctors for military testing centers that can be verified on a business website do not require a verification letter.
Professional Testing Centers

Please note: It is recognized that the main proctor at public libraries or professional/college testing centers may delegate the proctoring to other qualified staff within the center. The main proctor will still assume responsibility that all standards are met.

A letter on official letterhead from the testing center manager verifying the site's mailing address, phone number, and email address

 

This information is available as a PDF document here.

Questions or concerns? Please contact us at 605-677-6240 or 1-800-233-7937 or testingcenter@usd.edu.