Borrowing Library Materials

University Libraries

605-677-5373
circ@usd.edu

Borrowing | Loan Periods | Proxy Authorization Form | Holds and Recalls | Fines | Renewals

More policy information can be found in the Library Use Policy.

Wegner Health Science Information Center

605-357-1400
wegner@usd.edu

  • Books, DVDs and videos circulate for 28 days for all patrons.
  • Reference materials and journals do not circulate - exceptions at discretion of library staff.
  • Items may be renewed two times, if not requested by another patron. 
  • Overdue items may be renewed, if not requested by another patron.
  • The library reserves the right to recall an item after the initial 28 day period.
  • Overdue notices are sent out weekly.
  • Replacement cost for lost items will be the cost of the item plus a $20 processing fee.
  • New patron registration will require identification, i.e. driver's license, school ID, etc.

University Libraries Circulation Department

  • Located on the first floor of the I.D. Weeks building to your right as you enter. 
  • Check out library materials, room keys, lockers and selected equipment at the circulation desk. 
  • In order for all students and faculty to have an equal opportunity to access library materials, University Libraries enforces certain policies and regulations as outlined below.

All library borrowers are responsible for:

  • All materials checked out to their library account.
  • Knowing when the materials are due.
  • Providing the library with a current address whenever information changes.

USD Faculty, Students and Staff

All USD affiliated students, faculty and staff must present a current USD ID card to check out library materials.

Community Patrons

Community members and anyone who is not affiliated with the university may be eligible to obtain a free Community Borrower's Card at the circulation desk. The card entitles the patron to have a total of five items checked out on his/her library account. Interlibrary loan privileges are not extended to community patrons.

Individuals eligible to register for a University Libraries Community Borrower's Card include:

  • Residents of South Dakota who present a South Dakota government-issued photo ID (South Dakota identification card or driver's license) or South Dakota high school ID are given a Community Borrower Card valid for one year from date-of-issue. Evidence of current address may be required. 
  •  Faculty and students of Morningside College with a current Morningside College photo ID are issued a Community Borrower Card valid for the current semester.
  • Newcastle, NE High School teachers and students are issued a Community Borrower Card valid for the current semester.

Out-of-state library guests, excluding those mentioned above, are welcome to use the library facilities and its resources but are limited to in-house use of materials. 

Proxy Authorization

Proxy Authorization Form approval to borrow or renew library materials on behalf of another borrower. Fill out the form and bring it to the Circulation Desk.


Library Loan Periods

Exceptions to the following loan periods are noted by * and listed at the end of this section.

Best Sellers

28 days, may be renewed if not requested by another patron.

Book, Dissertations, Theses*

28 days, may be renewed if not requested by another patron.

CDs (Music)

7 days, may be renewed if not requested by another patron.

DVD's, Videos

7 days, may be renewed if not requested by another patron.

Government Documents*

Serial Set
Congressional Record


28 days, may be renewed if not requested by another patron.

Do not circulate; no authorization may be given.
Do not circulate; no authorization may be given.


Maps*

28 days, may be renewed if not requested by another patron. 

Reference Materials

Do not circulate except when authorized by a reference librarian.

Mahoney Music Collection

Do not circulate; no authorization may be given.

Periodicals

7 days, may be renewed if not requested by another patron.

Chilson Collection

Do not circulate; no authorization may be given.

* Graduate students' materials are due at the end of the semester. Materials lent to faculty and staff is due in May on the first Tuesday after graduation.


Holds and Recalls

Holds

Patrons can place a hold on library materials that are currently checked out to another patron. Patrons will receive an email notice when the requested item is available to check out at the circulation desk.

Instructions for placing an online Hold on library materials that are currently checked out:

  • Go to the Library Catalog.
  • Locate the item you want by searching the Library Catalog.
    • Bring up the Full Record by clicking on the title.
    • Check the Availability.
      • If the item is checked out select Request.
  • To place a hold for this material, you will need your USD photo ID (Coyote Card).
    • On the back of your card is the Library Barcode number beginning with 21594…..
    • Type this in the Library Barcode box.
    • For your password use your last name as written on the front of your ID.
    • Select University of South Dakota from the library drop down list.
    • Submit
    • Enter a date after which you do not need this item (YYYYMMDD).
    • Write any additional information in the message box and Submit.

Recalls

  • If an item is recalled, a notice is emailed informing the patron, to whom the item is checked out, that it has been recalled and advising of the date by which the item must be returned (this date might be sooner than the original due date).
  • Materials needed by the library for course reserves may be recalled immediately, at any time.
  • Items on loan which have been recalled and are not returned on time are subject to overdue fines of $2.50 per day to a maximum of $30.

Returns

All materials borrowed from the library need to be returned to the Circulation Department. An outside book drop is located near the west entrance of the library and is available 24 hours a day. Another book drop is located inside to the west of the circulation desk.

Renewals

Some items may be renewed, provided they have not been requested by another patron (see the library loan periods above). Outstanding library fines must be settled before any items can be renewed. Renewals may be done online, by telephone or at the circulation desk on or before the due date. If you have questions about online renewals, please contact the circulation desk at 605-677-5373 or circ@usd.edu .

Instructions for renewing materials online:

  • Go to the Library Catalog.
  • Select My Library Card located on the purple menu bar at the top of the screen.
    • Enter your Library Barcode from the back of your USD ID card.
    • (The number beginning with 21594…..).
    • Enter your last name as written on the front of your ID as your password.
    • Select University of South Dakota from the drop down list.
  • Click on Loans under Activities.
    • Renew one item by clicking its underlined number.
    • To renew all items click the Renew All link.

Fines

The Library assesses a late fee to patrons when materials are late. Additional fines are levied for damaged or lost materials. It is the borrower's responsibility to return materials to the library on or before the due date.

Fine Rates are as follows:

  • Videos & DVDs and CDs
    $0.50 a day per item to a maximum fine of $5 per item. 
  • Current & Bound Journals and Reference Materials
    $0.25 a day per item to a maximum fine of $5 per item. 
  • Room Keys
    $1 per hour to a maximum of $5 per item. 
  • Reserve Materials
    $0.25 per hour to a maximum of $5 per item. 
  • Whiteboard Markers & Erasers, Ethernet Cables, Headphones and Calculators
    $0.25 per hour to a maximum of $5 per item.
  • Recalled Items Not Returned by the due date specified on the recall notice
    $2.50 per day per item to maximum of $30 per item 
  • All other materials (books, dissertations, scores, maps, government documents)
    $0.25 a day per item until a maximum fine of $5 per item.

Lost or Damaged Material

  • Patrons are responsible for the cost to repair or replace materials lost or damaged while checked out to their library account. Please report any damaged or lost library materials to the Circulation Department.
  • All lost material will be billed at actual cost per item plus a processing and an overdue fee, if applicable. In some situations and with permission, the patron may replace lost material with another acceptable copy of the lost item. In this case, the patron is still responsible for any applicable overdue and processing fees. This policy applies to all borrowers, including faculty.

Course Reserves

Course Reserves (electronic and physical) are administered by the course reserves staff. Contact eres@usd.edu.

Interlibrary Loan

Interlibrary Loan privileges are extended to current USD students, faculty and staff. The University Libraries observes any conditions of use determined by the lending library (loan periods, renewal policies and location of use). Contact ill@usd.edu.