Borrowing Library Materials
University Libraries |
Wegner Health Science Information Center |
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Phone: 605-677-5373
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Phone: 605-357-1400
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University Libraries Circulation Department
Located on the main floor of the library to your right as you enter. All items on loan from the Library are checked out at the circulation desk. Circulation also provides services such as study rooms, group study rooms, and book lockers. In order for all students and faculty to have an equal opportunity to access library materials, the library enforces certain policies and regulations as outlined below
Borrower’s Cards
Borrower's are responsible for:
- All materials checked out with your ID.
- Knowing when the materials you checked out are due.
- Providing the library with a current address whenever you move.
USD Faculty, Students and Staff
All University of South Dakota (USD) affiliated students, faculty and staff must present a valid USD Photo ID card to check out all library materials.
South Dakota Non-University Borrowers
Residents of South Dakota who are not affiliated with the University must register with Circulation to obtain a Guest Borrower’s card. The card is valid for 1 year and can be renewed. A current South Dakota driver’s license or government-issued photo ID must be shown as proof of residency.
A guest borrower may have up to 5 items checked out. You are responsible for:
- All materials checked out with your ID.
- Knowing when the materials you checked out are due.
- Providing the library with a current address whenever you move.
Interlibrary library loan privileges are not available to non-university borrowers.
Out-of-state library guest are welcome to use the library facilities and its resources but are limited to in-house use of materials only. Interlibrary loan privileges are not available to this group.
Library Loan Periods for All Library Borrowers
Exceptions to the following loan periods are noted by ** and listed at the end of this section.
| Best Sellers Book, Dissertations, Theses Bound Periodicals CDs (Music) Current Periodicals DVD's, Videos Government Documents Serial Set Congressional Record Maps Reference Materials Mahoney Music Collection Chilson Collection |
28 days, may be renewed if not requested by another patron |
Loan periods for interlibrary loan materials are imposed by the lending library, as are use regulations, such as no renewal, or in-library use only. The University Libraries will observe any conditions of use imposed by the lending library.
Books, Maps and Government Documents have an academic year April due date. DVD's and Videos loan for 7 days to Faculty. If library materials are not returned or renewed within six weeks of the due date, a bill for the materials will be sent. Items may be renewed. Unpaid bills, after proper notice, will be submitted to the University Business Office for payroll deduction.
Graduate students are eligible for a semester loan period for books. You must register with Circulation in order to establish eligibility for this extended loan period.
Holds and Recalls
Holds
You can place a hold on library materials that are currently checked out. This action will send a message to recall or return the item to the library. When the material is returned to the library a notice (e-mail) is generated notifying you that the requested item is available to check out at the Circulation Desk.
Instructions for placing an online Hold on library materials that are currently checked out:
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From the University Libraries homepage (http://www.usd.edu/library) select the link to the Library Catalog
- Locate the item you want by searching the Library Catalog
- Bring up the Full Record by clicking on the title
- Check the Availability
- If the item is checked out select Request
- To place a hold for this material, you will need your USD photo ID (Coyote Card).
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- On the back of your card is the Library Bar Code number beginning with 21594…..
- Type this in the Library Barcode box
- For your password use your last name as written on the front of your ID.
- Select University of South Dakota from the library drop down list
- Submit
- Enter a date after which you do not need this item (YYYYMMDD).
- Write any additional information in the message box and Submit
Recall notices are created when a Hold is placed on materials that are checked out. The recalled material is due on the date indicated on the recall notice emailed to you. If items are not returned by the due date on the recall notice, a $30.00 overdue fee will be charged. A borrower will normally be able to have use of the material the minimum time stated for the item (see Library Loan Periods above). This affects all borrowers equally.
Materials needed for course reserves may be recalled immediately at anytime, with no grace periods.
All materials borrowed from the library need to be returned to the Circulation Desk. An outside book drop is located near the west entrance of the library and is available 24 hours a day.
Fines
The Library assesses a late fee to patrons when materials are late. Additional fines are levied for damaged or lost materials. Materials are marked with the due date. Some items such as non-books and bound periodicals, will have a sticker attached to the outside of the item.
The Library will e-mail an Courtesy Notice as a reminder that an item is due, except on weekends and holidays. Failure to receive this Courtesy Notice in no way relieves the borrower of his/her obligation to return the item(s) by the due date. It is the borrower’s responsibility to return materials to the library on or before the due date.
Videos & DVD's
$0.50 a day per item to a maximum fine of $5 per item.
Current & Bound Periodicals, Reserve and Reference Materials
$0.25 an hour per item to a maximum fine of $5 per item.
All other materials (books, dissertations, scores, maps, etc…)
$0.20 a day per item until a maximum fine of $5 per item.
Recalled Items
$30.00 overdue fee will be charged.
Renewals
Materials may be renewed as long as they have not been requested by another patron (see the Library Loan Periods above). You can renew materials online, by telephone, or by bringing them in to the library on or before the due date. If you have questions about online renewals, please contact the Circulation Desk at 605-677-5373, 605-677-6079 or circ@usd.edu .
Renewals are not allowed if you have outstanding library fines. You can renew materials online providing that they are not overdue.
Instructions for renewing materials online:
- From the University Libraries homepage (http://www.usd.edu/library) select the link to the Library Catalog
- Select My Library Card located on the purple menu bar at the top of the screen
- Enter your Library Barcode from the back of your USD ID card
- (The number beginning with 21594…..)
- Enter your last name as written on the front of your ID as your password.
- Select University of South Dakota from the drop down list
- Click on Loans under Activities
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- Renew one item by clicking its underlined number
- To Renew All items click the Renew All link
Please report any damaged or lost library materials promptly to the Circulation Department. You are responsible for the costs incurred to repair or replace damaged materials.
All lost material will be billed at actual cost per item plus a handling fee and late fine. The patron may replace lost material with another new copy of the lost item in the same format, i.e. a hard covered book with a hard covered book. In this case, the patron is still responsible for the processing fees and late fines. This policy applies to all borrowers, including faculty.
Reserve Material
Course Reserves (Electronic and Print) are administered through the Circulation Desk. Course Reserves consist of materials selected by faculty for assigned reading in connection with course work.
The Electronic Course Reserves listings are found under the Course Reserves link on the Library’s homepage.
Print Course Reserves are located at the Circulation Desk. Materials placed on Print Reserve can be identified by using the library’s online catalog or through use of the Print Reserve binder (red three ring notebook) located at the Circulation Desk. Each reserve item is identified by a call number which is needed for the Circulation staff to retrieve it for you. Be sure to bring your USD ID with you for checking out reserve materials.
Print Reserves have restricted loan periods which provide all members of the class the opportunity to use the materials. Print Reserves loan periods are limited to the following four categories:
2 hours loan in-library use only
24 hours loan due the following day 24 hours after being checked out
3 day loan due by library closing three days after check out
1 week loan due by library closing one week after check out
Small Group Study
Group study rooms are available to members of the University community on a first come, first serve basis. Keys for the study rooms can be checked out at Circulation by using your USD ID.
Research rooms are available to graduate students for an extended 12 hour period daily. These rooms will only accommodate one to two people. Check at the Circulation Desk for openings and key.
Faculty study rooms are available to USD faculty. A limited number of faculty study rooms are available on the second and third floors of the library. Studies are assigned on a semester basis. Application forms for studies are available in the Library’s Administrative Office (room 132).
Lockers are available for your use and may be checked out at the first floor Circulation Desk for a semester. Locks are provided and there is no charge for the locker. All library materials must be checked out before being put in a locker.