ordering transcripts
An official transcript is a legal document which bears The University of South Dakota seal and the signature of the University Registrar.
Any course that was ever taken through a South Dakota Regental Institution will be included on your transcript: graduate courses, undergraduate courses, credit by exam courses, and repeated courses will all appear. Courses from other institutions that were transferred will also appear on your transcript. Degrees awarded and honors received are recorded. The following information is included: name, permanent address and date of birth or social security number.
To request an official academic transcript of your work at USD, please use the Transcript Order Form or include the following information in a letter: |
 Transcript Order Form
|
- Your full name and any former names used while you attended USD
- Social Security number or USD student identification number
- Date of birth
- Which campus you attended: Vermillion or Springfield
- Approximate dates of attendance
- Your current address and daytime phone number
- The complete address to which each transcript is to be sent
- Your written signature
- Five ($5.00) US dollars for the first official copy and ($2.50) for each additional transcript
requested at the same time (payable at the time the request is made)
Transcript Order Form
Download & print out file. If you are having difficulty downloading the form, download a
free copy of Adobe Acrobat Reader.
Transcript Fees
- Official Transcripts - $5.00 for the first transcript and $2.50 for each additional transcript ordered at the same time
- Rush Transcripts - Additional $3.00 per transcript (Must be received by noon CST to qualify for same-day processing.)
- Faxed Transcripts - Additional $3.00 to US numbers - Additional $10.00 if faxed outside the US
- Faxed Requests - Must include credit card information for required fees
Official Transcripts Official Transcripts are generally processed within 48 hours (two working days) upon receipt of the request. The fee for a regular transcript is $5.00 for the first official copy and $2.50 for each additional official copy ordered at the same time. During high volume periods, such as registration or the end of a semester, return time may be slightly longer.
Rush Transcripts
Rush official transcripts will be handled while you wait or within the same day, if the request is received by noon. An additional fee of $3.00 per transcript will be charged for this service.
Faxed Transcripts
Each transcript to be faxed will have an additional fee of $3.00 assessed. An additional $10.00 will be assessed to transcripts faxed to a number outside the US. These transcripts will not be considered official once they are put through the fax machine. Therefore, the official transcript will be mailed after the fax is sent. USD does not fax or mail unofficial transcripts. An official transcript must be requested and paid for in order for a transcript to be faxed first and then mailed.
Faxed Requests
Faxed requests will be accepted as long as they include credit card information to take care of the required fees. You must include the card holder's name, address and phone number, type of card (Discover, MasterCard or Visa), card number, expiration date, three-digit security number on back of card, and amount to be charged. The transcript department's fax number is 605-677-6753. Faxed requests will be dealt with like any regular request unless a Rush Transcript (see above) is specified. There is an additional fee of $3.00 per transcript for a Rush Transcript.
We accept the following credit cards:
- Discover Card
- MasterCard
- Visa
Do Not E-mail Your Credit Card Information
The University of South Dakota's e-mail and web server are not secured. We accept no responsibility for any losses or damages incurred from credit card information sent via e-mail or the Internet.
Exclusions:
- The academic records policy does not permit us to honor e-mail or telephone requests. The office e-mail account is usually checked once per business day, sometimes less often. If you have questions which require an immediate response, please call our office during regular business hours.
- Another person may not obtain a student's academic transcript without specific written, signed authorization from the student whose transcript is being requested.
- Transcripts held in the office for pick up must be claimed within 30 days. Photo identification is required at the time of pick up.
- Transcripts will not be issued if USD has placed a transcript hold on an academic record. You must make arrangements with that office to clear the hold before your transcript will be issued.
- USD will not provide copies of test scores (for example: TOEFL, GRE, ACT, SAT, GMAT, CLEP, AP) or transcripts of academic work from other institutions. You must contact the original institution for transcripts.
- The University will not mail unofficial transcripts. An unofficial copy of your transcript may be obtained through WebAdvisor under Course Listing.
Send transcript requests to:
USD Registrar's Office
Attention: Transcripts
414 East Clark Street
Vermillion, SD 57069-2390
