The medical record is a legal document providing a chronicle of a patient's medical history and care. Physicians, nurse practitioners, nurses and other members of the health care team may make entries in the medical record. Every patient who has received health care services at USD Student Health Services has a medical record.
Some of the information contained in the medical record is:
Only authorized personnel at USD Student Health Services have access to the medical records. In most cases, a patient's written authorization must be given in order for the information to be shared, exceptions to this include:
If you would like another person, such as a parent or spouse, to be able to communicate to USD Student Health Services staff regarding your healthcare, please follow the instructions in Option 2 below of "How to Request a Copy of or Authorize Access to My Medical Records" and designate that person as a recipient.
Medical records of students are retained for 10 years following the last date of service. After 10 years of inactivity, the medical records are securely destroyed in accordance with state and federal regulations.
You may request a copy of your medical record for yourself or another health care provider by coming to USD Student Health and filling out an Authorization Disclosure Form
For those who cannot make a personal visit to the health center, please submit the HIPAA Authorization to Use or Disclose Health Information to:
Sanford Clinic Vermillion
USD Student Health
20 S. Plum Street
Vermillion, SD 57069
All requests should include:
**We cannot accept requests for copies of medical record information by email
If you are requesting a copy of your medical records for another health care provider there is no charge. If you are requesting records for other purposes, a copy charge of $10-$15 may be incurred. This fee must be paid when copies are picked up as this cannot be billed to you.
You may call the Health Information Management department at 605-677-3700.
Medical records requests for information from patient's records will be processed in 7-14 business days.