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Meetings

We strongly encourage you to transition all departmental meetings to an online format. A conference call or Zoom meeting is far preferable to a group of people sitting in the same room and breathing each other’s respiratory exhalations.

In-person meetings will sometimes be necessary. (This is particularly true when working with or assisting students.) When these meetings must occur, be sure to take all suitable precautions. When you are planning a meeting, we suggest you assume that you personally are sick but asymptomatic, and we ask you to take the precautions necessary to keep everyone else in the meeting safe from you. We cannot prescribe rules for every meeting in every room, but we trust your judgment. Consider the following:

  • No handshakes, high-fives or fist bumps.
  • Do not serve food or coffee.
  • Maintain a minimum of six feet of separation. This may mean moving the meeting from your office to a larger meeting room. This may also mean removing or rearranging chairs, desks and tables in a meeting space.
  • Offer a remote viewing/participation option to reduce the number of people present.
  • Students, faculty, staff and visitors are required to wear face coverings in all indoor public spaces as a safety measure for themselves and others.
  • If food is served, Aramark will follow COVID-19 protocols.
  • Cleaning materials should be available to disinfect tables before and after the meeting.
  • Limit length of meetings to decrease exposure time.

An entirely different set of circumstances arises during meetings involving clinical care (dental hygiene, communication disorders, occupational therapy/physical therapy, etc.). In these circumstances, we defer to the COVID-19 safety guidelines of the various disciplines. These often involve the use of Personal Protective Equipment (PPE), modified practices, etc.

Events

  • Plan your event in a venue large enough to allow for at least six feet of physical distancing for the number of people expected. We suggest requiring RSVPs to ensure your event does not exceed capacity.
  • Face coverings should be worn, even if six feet of distance is possible.
  • Offer a remote viewing/participation option to reduce the number of people present.
  • Provide hand sanitizer.
  • Ask all participants to refrain from attending if they are experiencing symptoms of any illness.
  • Post signs listing the expected behavior:
    • No handshakes
    • Cough and sneeze etiquette
    • Consideration of others
    • Face Coverings
  • Eliminate all self-serve items (coffee, bowls of pretzels, etc.). Provide individual packages instead (wrapped candy, bottles of water).
  • If food is served, Aramark will follow COVID-19 protocols.
  • Develop a plan in case you need to cancel or postpone the event.

Visitors

All members of the public are welcome to walk our grounds.
Visitors are expected to comply with the following safety guidelines when entering campus buildings:

  • Wash hands often.
  • Always maintain a physical distance of at least six feet from other people .
  • Avoid crowded places and mass gatherings.
  • Avoid hugging and handshakes.
  • Cover coughs and sneezes.
  • Avoid those who appear to be showing symptoms of COVID-19.
  • Wear face coverings in campus buildings and outdoors where physical distancing is not possible.