To apply for a graduate assistantship (GA), applicants complete the Assistantship Application. Applications are submitted to the Graduate School for processing; however, each hiring unit makes independent hiring decisions and notifies the Graduate School accordingly. Appointments may be for any duration up to 12 months. Renewal is not automatic; rather it depends upon the academic performance of the student, the number of credits in which the student is enrolled, the quality of work performed and the needs of the university. The Graduate School reviews eligibility each term and is responsible for coding GAs, which in turn informs billing.
The hiring unit offering the assistantship determines the level and type of assistantship that is awarded based on the available tuition remission credit hours allocated by the Graduate School or available assistantship support paid by research grants. Faculty and staff supervisors are responsible for monitoring the graduate assistant’s performance and work hours. Graduate assistants are expected to provide a value-added service during the academic semester awarded and during working hours as agreed upon by both the supervisor and student.
Minimum Requirements for Graduate Assistants:
- Graduate assistants must be regularly admitted graduate students in good academic standing in their degree program and the Graduate School. Students admitted provisionally may not be graduate assistants. Once a student has met their provisions, they are eligible to apply for a graduate assistantship.
- International students must meet admission requirements and may have select departmental requirements depending on the type of assistantship.
- Graduate assistants must maintain active status and be registered for at least nine credit hours during the fall and spring semesters and, if their assistantship responsibilities continue during the summer, one credit hour during any summer session. (See further discussion below on required enrollment.) Summer enrollment is not required to maintain an assistantship in the fall and spring semesters. FICA taxes will be collected on pay unless the graduate assistant is enrolled for five credit hours in the summer term (SDBOR Policy 5:6).
- If selected as a graduate assistant, students must successfully pass a criminal background check and sign an intellectual property and confidentiality agreement. Passage requirements for the background check are determined by Human Resources and the Graduate School and may be based on appointment type and expected duties.
The following represents the University and Board of Regents’ policy for the graduate assistantship program.
Per SDBOR Policy 5:22, resident graduate assistants and resident graduate student fellows shall be assessed fifty-three percent (53%) of the resident graduate tuition rate for all on-campus courses, in addition to 100% of the general activity fee and discipline fees. Nonresident graduate assistants and nonresident graduate student fellows shall be assessed sixty-three percent (63%) of the resident graduate tuition rate for all on-campus courses, in addition to 100% of the general activity fee and discipline fees. Any graduate assistants taking distance, off-campus or center courses will receive a tuition reduction equal to the reduction applied to the resident graduate assistant on-campus tuition rate. The waived tuition is part of the compensation for the graduate work. Graduate students enrolled in USD’s online and education center courses are eligible for a special discounted tuition rate. The Induction and Mentoring (IAM) program, through the School of Education, is managed uniquely in that online courses are grandfathered as state-support courses. Please note, not all graduate credit hours are eligible for the tuition remission or the discounted rate.
Tuition reduction will be awarded based on notification from the hiring unit to the Graduate School.
There are two types of summer graduate assistantships. Again, summer enrollment is not required to maintain an assistantship for the fall and spring semesters.
A. Assistantships which provide the reduced tuition rate for summer credits without a stipend and without a work or service requirement. To be eligible for this type of assistantship, the graduate student must have been on an assistantship the previous fall and spring semesters where there was a stipend and service/work requirement. The stipend and work/service requirement of the fall and spring semesters suffices for the summer semester.
B. Assistantships which include the reduced tuition rate for all summer credits, a summer stipend, and a work/service requirement.
Graduate assistants at USD are required to enroll in a minimum of nine credit hours for fall and spring semesters and, if they are awarded an assistantship during the summer (either option A or B noted above), they must enroll in at least 1 credit hour in the all inclusive summer semester (May through August). Note: Although only 1 credit hour is required for summer, Federal Insurance and Contributions Act (FICA) taxes will be collected on pay unless the GA is enrolled for five credit hours in the summer term (SDBOR Policy 5:6).
The Graduate School offers a few justified exceptions to the nine credit hour requirement. For example, teaching assistants in English may enroll in a minimum of six credit hours for the fall and spring semesters. Also, students in their final semester of study who provide evidence that fewer than nine credit hours remain for graduation will be granted exceptions by the Graduate dean or designee. Students requesting this exception may email their request to email@example.com. A completed and signed Program of Study form should be included if the student has not already submitted one to the Graduate School.
Graduate assistants need approval from the Graduate Dean to enroll in more than 12 credit hours, unless a program’s curriculum was approved by the Graduate Council to require more than 12 credit hours per term for degree progression.
If a graduate student fails to meet his/her academic assistantship obligations and/or resigns from the position, the assistantship will be terminated and the tuition charges re-billed for the semester at the non-reduced rate. If the GA falls below the “approved minimum” required number of credit hours for the semester, the GA will be non-renewed in the subsequent semester. The Graduate dean may grant exceptions based on the rationale provided through a program head request.
A GA work/service component is expected for an assistantship award for the greater good of the student learning experience and the university, with the exception of the Summer Option A described above. Thus, a teaching or grading assignment would be required for an awarded teaching assistantship, research is required for a research assistantship, clinical work is required for a clinical assistantship and administrative service would be required for an administrative assistantship. Graduate assistants may not work more than 20 hours per week during the fall and spring semesters (.5 FTE). The primary purpose of a graduate assistantship is to provide students with professional experience and the necessary financial resources to attend a graduate program.
Each year the Board of Regents establishes a minimum rate for a stipend. Graduate assistants are expected to work a full semester, defined with the supervisor before the start of the semester, at their assigned percent of FTE (percent of 40 hours per week or equivalent for the semester) in order to receive a semester’s worth of compensation or the full four-week summer session to receive the full four-week summer session compensation. The dollar amount of the stipend may be prorated accordingly if the GA does not work the full semester or summer session. Again, summer Option A allows for the fall/spring stipend and work requirement to suffice for the summer semester.
A graduate student must be fully admitted to both the Graduate School and an academic program. Once a student has met their provisions, they are eligible to apply for a graduate assistantship. Students admitted provisionally may not be graduate assistants. Students admitted contingently for any other reason than receipt of official transcripts are not eligible. Moreover, a graduate assistant must make satisfactory academic progress each term toward completion of the graduate degree being sought. If the cumulative GPA of graduate students receiving assistantships falls below a 3.0, the student will not continue to receive the assistantship without the permission of the Graduate Dean.
The minimum stipend is $4,067.00 per semester, $1,016.00 per four-week session for FY22 (if Summer Option B is awarded).
Personnel Rules - Types of Assistantships
There are four classifications of graduate assistants:
1. Graduate teaching assistants (GTA) may be awarded in one of three categories. The stipend is paid as a salary over the course of the semester in which the student is employed. Under Internal Revenue Service regulation (IRC 127), graduate teaching assistants are exempt from this taxation.
- Classroom instructors are engaged in direct teaching. They are responsible for instructional delivery and are the instructor of record for the course.
- Instructional and/or laboratory support personnel provide instructional support to an instructor or lead instructor in a team-teaching situation. They are generally responsible for a variety of instructional support duties such as proctoring exams, preparing course materials and/or setting up labs. They support, rather than replace the instructor, and are not the instructor of record for the course.
- Non-credit bearing, instruction-affiliated or academic-related activities and projects.
2. Graduate research assistants (GRA) are assigned to research faculty to assist in the research process. The GRA stipend is paid as a salary over the course of the semester in which the student is employed. Under Internal Revenue Service regulation (IRC 127), graduate research assistants are exempt from this taxation.
3. Graduate clinical assistants (GCA) are assigned to clinical faculty to assist in the clinic setting. The GCA stipend is paid as a salary over the course of the semester in which the student is employed. Under Internal Revenue Service regulation (IRC 127), graduate clinical assistants are exempt from this taxation.
4. Graduate administrative assistants (GAA) work with department heads, deans, directors or other administrators to perform administrative and/or technical tasks/projects. They may be assigned undergraduate mentoring responsibilities. They may provide grading support to instructors. They are not responsible for any instructional support, teaching or research activities as defined in the GTA and GRA definitions. The GAA stipend is paid as an hourly wage over the course of the semester in which the student is employed. The total stipend amount attainable must meet the minimum standard set by the SDBOR. Under Internal Revenue Service regulation (IRC 127), tuition waivers awarded to Graduate Admin Assistants are to be considered taxable income once the total tuition waiver amount exceeds $5,250. For further questions regarding this regulation visit our FAQ page.
Graduate assistants are not required to work on official state employee holidays or during regular academic breaks. Departments may require students to make up hours lost due to state holidays and academic breaks.
The University of South Dakota is an equal employment opportunity employer.
Accommodation for students with disabilities will be made per the University’s Disability Services Policy.
Graduate Assistants are considered temporary employees and are not employed in a permanent classification. Any grievance arising from this employment relationship shall be brought under non-faculty exempt procedures (SDBOR Policy 4.8). Graduate assistants are not eligible for benefits including sick and annual leave, health and life insurance, and retirement.
For more information on araduate assistantships, please contact the Graduate School at 800-233-7937 or by email at firstname.lastname@example.org.