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We'd Like to Help

Information Technology Services and Facilities Management would like to work with you to expedite the approval of your grant proposal and ensure the success of your project. All proposal writers are encouraged to contact ITS to discuss your information technology and facilities/infrastructure needs to reduce the risk of delays. All technology purchases must be approved by ITS.

Do I need to contact ITS or Facilities when preparing my project?

Projects requiring significant ITS resources should be discussed well in advance of proposal submission. If the answer to any of the following questions is yes, you should submit a project request to ITS. If you have questions, please contact us.

  • Will you be purchasing specialized hardware or software?
  • Do you plan to use hosted systems?
  • Will you be remodeling campus buildings, adding new space, renting or leasing additional space?
  • Will you be incorporating new software into an existing computer system?
  • Do you require database development, maintenance and/or support?
  • Do you anticipate significant changes to your needs in the following areas?
    • storage space
    • cooling
    • ventilation
    • electricity
    • network connectivity
    • physical security
  • Do you anticipate transmitting large amounts of research data to off campus facilities?
  • Will you be developing or revising a public website?
  • Will you be generating more than 500 gigabytes of electronic data per year?
  • Will you be purchasing or require access to High Performance Computing resources?

Information Needed


  • If you are purchasing audio-visual or classroom technology, what are the requirements?
  • If you are purchasing laboratory equipment, provide the name of the manufacturer, a description of the model, and the part number.
  • If you are purchasing computing devices (PCs, laptops, tablets, smartphones) provide the specifications and requirements of each.
  • Is vendor support and maintenance required?


  • Will you be sharing research data with other facilities?
  • Will you be conducting voice or video conferencing on the university network?
  • Do you need new wired or wireless internet connections?


  • Is data backup required?
  • Is archival storage required?
  • How much data needs to be stored?
    • How long does your data need to be stored?
    • How will you access your data (local file share, FTP, web)?
    • What type of data will be store and what are the security or encryption requirements?
  • Where will you access your data (on campus, off campus, other institutions)?
  • Does data need to be migrated?
  • Do you need data from other systems (Banner, etc.)?

Security and Compliance

  • Do any regulatory requirements apply to the data and technologies involved with your project? (HIPPA, FERPA, GLBA, etc...)
    • Is health data being saved?
    • Is student, faculty or staff data being used?
    • Will credit card payments be used?
  • Are there specific security requirements governing who may or may not have access to your data and equipment?
  • Is hosted software being used?


  • Will you be purchasing specialized software?
    • What are the licensing requirements?
  • Is vendor support and maintenance required?


  • What level of grant funding is available?
  • Will technology resources need to be maintained beyond the grant period?